A long list of factors goes into making a stable workplace. From respect, efficiency, a positive environment, and much more, no business can thrive without implementing a few basic principles. But the foundational idea that paves the way for the rest is arguably the most important–and that idea is proper workplace communication.
Communication may not be the “magic bullet” for a thriving workplace, but it certainly is critical! Here’s how to improve workplace communication to make your job easier. #PlatinumCopiers Share on X
Healthy Workplace Communication
Encouraging and working toward improved workplace communication will provide plenty of benefits to you and your employees. From more efficient work to less time spent on asking more questions, you’ll notice an improvement in your typical workday productivity. But like any helpful habit, good communication starts with work. Here are a few ways to facilitate excellent workplace communication:
- Friendliness with coworkers
- Constructive feedback
- Active listening
- Helpful media or tools
- Evaluating how you speak
1) Friendliness with Coworkers
Good relationships foster communication. Develop good relationships with your coworkers to get a good feel of how they communicate and how you should talk to them. While you don’t necessarily need to become best friends with the whole office (though you can certainly try!), knowing others in the workplace will make communicating with them easier.
Pro Tip: Getting familiar with your coworkers helps you understand their preferred communication styles and prepare accordingly for future interactions.
2) Constructive Feedback
You will sometimes find yourself needing to provide feedback to a coworker. In situations like this, don’t fall back on praising their work even if it’s mediocre. Most of the time, there is something they can improve. Your job is to point it out professionally and offer suggestions on how to make it better. Truly constructive feedback is a valuable asset. The key is to remember to keep it constructive and professional to show your coworker that you genuinely want to help.
3) Active Listening
What about when it’s your turn to receive feedback? What about just having a normal conversation with a coworker? It’s time to work on active listening, the art of listening in such a way that your coworker knows you hear and understand them. Nod, make eye contact, acknowledge what they’re saying, and take notes when pertinent. And of course, actually remember what you hear!
4) Helpful Media or Tools
Part of good communication involves knowing that your message will go through. For instance, if you know a coworker barely ever checks their email, maybe you shouldn’t email that time-sensitive document without letting them know some other way. Alternatively, maybe a coworker works remotely and relies on email to be kept up to speed, so you can’t wait for them to visit the office to update them. Whatever the case, learn what communication tools you have at your disposal and how best to use them.
5) Evaluating How You Speak
You can’t always help what your voice sounds like, but you can work on the tone of your voice and how clearly you explain yourself. Clarity is especially important. Maybe what you’re saying is obvious to you, but do your coworkers understand? If not, how can you reword your message for them? Take an audit of your speaking habits to find a solution.
Improving Workplace Communication
Building new habits will take time and effort, so don’t expect yourself or your employees to become master communicators overnight. But your time and effort will ultimately pay off. With a focus on enhancing your communication skills, you can create a more positive work environment in addition to a more efficient workday.
Join the conversation to learn more about time management and communication on a typical workday.