Finding the best office printer requires thinking about how you plan to use it. Do you need speed or is quality more important? For a versatile printer that will meet your needs, here’s a quick guide to help you narrow your search. Modern copiers come with an arsenal of features. Use this guide to help you decide which ones you really need, and which you can live without. Click To Tweet

The Right Copier for Your Business

Most modern office printers are both digital and multifunctional. They can scan, copy, print, fax, download, and email. Some advanced models can also store account codes, make duplex copies, sort, staple, make three-hole punches and print transparencies. With so many options, choosing the right model for your office can be overwhelming. Here are some deciding factors:

Black and White

Ink cost depends on the number of ink cartridges the machine uses. A color printer that’s made for photography can have up to eight cartridges, which can be more expensive to replace over time than a simple black-only laser cartridge for a black and white copier. If you only print text documents, a black and white might be the best option for you.


Bigger printers tend to have better print speed and larger paper capacities than smaller printers, so depending on your volume, your office may need a large model. That being said, many manufacturers are modernizing the typically hulk-like printing for a more sleek profile.


Most manufacturers list the resolution of the printer in dots per inch, or dpi. If the resolution is listed as 1200 x 1200 dpi, the printer will lay down 1,200 dots horizontally and vertically per square inch of paper. That’s much better quality of resolution than what you’d find with 300 x 300 dpi. A higher resolution works better with photographs, while a smaller resolution is perfect if you’re only printing text documents.

Pro Tip: If you primarily print text documents, a black and white MFP should work well in your office.


There are many copier brands on the market, but one, in particular, stands out. Sharp copiers have been shown to increase workflow efficiency through their touchscreen panel that allows users to edit documents and rearrange files with the tap of a finger. Sharp copiers’ reliability, user-friendly interface, and functionality right out of the box makes them a good choice for small business owners who may not have on-site tech support.

Buy or Lease?

Most companies offer copier sales as well as leasing options. This is a big decision for many business owners and one that has no easy answer. Both methods come with pros and cons, including tax incentives, depreciation and maintenance costs. If you’re not sure whether leasing or buying is right for your business, speak with your business machine provider for advice.

Consult a Professional

Shopping for a printer, whether you’re buying or leasing, is a big commitment. As such, it’s best to speak with a trusted office machine professional that will help guide you in the right direction, based on your office requirements.

Contact Us to learn more about buying or leasing an office copier, or to explore our money-saving managed print services.

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