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Whether you are a brand new business owner or manager of your department at a large corporation, buying an office copier is a huge investment. With so many options available, you want to make sure that you’ve done your research. There’s nothing like having a piece of office equipment that is not adequately suited to your business needs!

What to Consider When Buying an Office Copier

Before you jump into your research, you’ll want to know what you’re looking for. Why does your business need a new copier? Who will be using the copier and what are the most important functions and features it must have?

Consider the following factors when comparing your options.

Number of Users

How many people will be using your new copier? Is it reasonable for everyone to share one device or do you need multiple machines? While your new copier may be able to accommodate a large number of users, how will this affect your daily workflow?

Business or Department Needs

What purpose will your new copier serve? Will it be used more by clerical team members printing standard size documents or will your team need a large-format printer?

Impact on Productivity

How will each copier option impact productivity? What kind of support is offered for each device? What features are most important to the daily productivity of your business or department?

Allocated Space

Do you have the physical space for the specific copier that you have chosen or do you need something smaller? Can you accommodate multiple copiers if your business needs support having more than one machine?

Security & Privacy Needs

Do you have the need to keep certain documents confidential? Does your favored copier offer the security and privacy you need to maintain said confidentiality? Does your copier offer protection from hackers and other network security threats?

Benefits of Leasing vs. Purchase

Once you’ve decided which copier best fits your needs, you may want to weigh the pros and cons of purchasing vs. leasing an office copier. While owning a copier might sound like the most logical solution, leasing a copier does have multiple advantages you will want to consider before making your final decision.

Learn more about the benefits of leasing vs. buying a copier.

Learn More

Buying an office copier is a big investment for your company. You want to be sure that you are happy with the device that you choose. At Platinum Copier Solutions, we’ve been servicing business copier needs for over 10 years and have combined experience in the office equipment industry of over 60 years. We know copiers and we are well-equipped to help you select a device that will serve you well. Contact us to learn more about the different options available and how to get started with a copier lease or purchase for your business.

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