More and more office equipment is now available to rent rather than buy, and copiers are no exception. For Houston-area business owners, maintaining a copy machine is crucial. But not many business owners realize that the lower price tag on buying their own machine might not be worth it. Long-term rental provides benefits not many businesses consider.
Why Should Your Office Lease a Copier?
Offices and small businesses can find several advantages to leasing a copy machine for long-term use. Even though leasing may look more expensive when only monthly costs are considered, the benefits of renting can be more than worth the additional expense.
- Up-to-date technology
- Easy to replace or repair
- Lower immediate cost
- Tax deductions
1) Up-to-Date Technology
In today’s fast-paced world, one daunting challenge is keeping up with current technology. Computers, copier machines, and more become obsolete almost as fast as an office can buy all new equipment. Thankfully, a leasing service keeps your rented copier as up-to-date as possible. When one model becomes obsolete or is no longer compatible with your office systems, you can expect a new one in no time. Your office will never fall behind in the tech race.
2) Easier to Replace or Repair
Machines will break or simply shut down with no explanation. If you own your copier, this generally means you’ll end up having to hurriedly find and buy a new copier so your office can continue to function, as well as haul away the old model. On the other hand, renting a copier can streamline the entire process and take the burden off you.
If you’re still weighing the pros and cons of buying or leasing a copier, consider this: renting a copier is a bit like renting a car. While you may be financially responsible for repairs, you don’t have to handle the repairs yourself. The rental agency will provide you with a functional copier while your broken model is repaired or replaced. Just tell them the problem and leave the rest up to them.
3) Lower Immediate Cost
Admittedly, the cost of renting a copier adds up over time and can ultimately cost more than just buying your own. But even with these higher numbers, renting can still hurt your wallet a little less. Small business owners, in particular, can benefit from this. A low cost for leasing your copier every month will be easier to handle on a small budget than a one-time high cost, allowing you to keep your business squarely in the black every month.
4) Tax Deductions
Renting a copier can save you money during tax season too. When you write off business expenses, don’t forget to include your monthly rental fee! This is legally considered a pre-tax business expense and is eligible for deduction. The one-time purchase fee is also deductible, but a recurring rental cost ultimately means more tax deductions for you.
Pro Tip: In addition to rental fees for a copier, you can deduct any repair costs on your taxes too. This saves you even more money over time!
Renting vs. Buying a Copier
For Houston businesses, copiers are a critical part of everyday work. Buying may cost a little less overall, but the slightly higher cost of leasing copiers carries multiple perks that ensure you get more than your money’s worth.
For more information on local copier services and the machines available to you, connect with us and see how we can supply youroffice needs.