Most printer owners do not focus on checking for printer security best practices. This is because they don’t know that their device can result in security and privacy breach. IT administrators also tend to ignore the machines, exposing them to security risks. If you use printers every day, it’s essential to know all the printer best practices.

What are some network printer security best practices? 

Installing security features in your printer ensures no unauthorized access. You can limit the number of access users has with built-in restriction settings. Also, regularly updating the printer’s software is as important as the computer you use. Here are some of the ways to ensure your printer works well. 

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  1. Maximize Your Printer’s Efficiency
  2. Keep Your Software Up To Date
  3. Manage Who Can Access Your Printer
  4. Pick The Right Printer

1) Maximize Your Printer’s Efficiency

Only use the printer for the correct uses and avoid unnecessary services. Also, remove unnecessary settings the printer comes with because they can leave the machine vulnerable.

Disabling these settings and installing better ones protect you from hackers. It also ensures safe document management. 

2) Keep Your Software Up To Date

Your printer comes with software made to operate within modern business infrastructures. Updating the software often is essential because it improves performance and security. The more outdated your printer’s software is, the more vulnerable it becomes to hackers. 

3) Manage Who Can Access Your Printer

If you want to manage who can access your printer, there are a few things you can do. You need to change all the basic passwords and create a complex one. Users can also use the administration control panel webpage. If hackers have a way into your device, they can change the network address and redirect printing.

Unauthorized users can get access to sensitive information through your printer. You can install malware protection to your printer to prevent unauthorized people from having access.

4) Pick The Right Printer

Regular printers do not have the high-security functionality needed to secure sensitive documents. If you use connected printers with other departments, buy a business workgroup printer because it also offers secure print.

Such kinds of printers have better printer hard drives to store sensitive information and better security features. They also delete data after use. 

Stay Safe

Paying attention to printer security best practices might be low on your to-do list. But, you never know when taking these tips will come in handy. So, to ensure that your printer is working efficiently, you need to invest in the latest security features and ensure that the software is up to date.

Contact us to learn more tips on how to keep your printers more efficient.