Every office has experienced its share of printing problems. A printer is one of the most valuable pieces of equipment in every modern office, but when the system fails, the results can be costly. Fortunately, most printing problems are easily fixed. Let’s take a closer look at how to troubleshoot common printing problems you’ll encounter in the office.

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When the Printer Stops Working

Nothing is more frustrating than a printer that suddenly stops working when you have a lot of papers to print. Fortunately, fixing the issue likely won’t take long. Here are some of the warning signs that could signal your copier needs repairs or upgrades.

  1. Slow printing
  2. Repeating paper jams
  3. Empty ink cartridges
  4. Outdated or incompatible technology

1) Slow Printing

High-resolution images can slow your printer because they have more data. If you’re not considering gallery quality, change the printer settings to draft, normal, or standard mode when printing office documents. For marketing and presentations, adjust the quality settings. Choose the one-sided printed page over the two-sided mode to save printing time. If none of these changes help, something is likely wrong with the printer itself and it’s time to call for service.

2) Repeating Paper Jams

If your copier is constantly jamming, it could be that the papers are misaligned. To solve that, remove the tray and position the print papers properly. If the problem persists, you can refer to the manufacturer’s guide for print settings. Ensure that the printer supports the paper types you are using. Store extra printer paper in a dry place to protect it from moisture.

3) Empty Ink Cartridges

If your printer’s ink or toner is out, you’ll have to replace the cartridges to continue printing. If you’re already in a hurry, this is the last thing you want to deal with. Monitor your printer’s ink levels to avoid ever completely running out. To take some of the workload off yourself, consider also investing in managed print services that automatically order a new toner when low levels are detected.

4) Outdated or Incompatible Technology

As your office technology advances, an old copier cannot keep up and operate at the same level as other equipment. You can fix this problem by getting an advanced printer model. While this may mean rewriting your office budget, the investment will be well worth it in the long run. The new printer will drastically reduce the amount of time and money you spend on keeping an older machine functional.

Keep Your Copier Running

Even offices that run on largely digital systems depend on printers for certain jobs. If the printer grinds to a halt, so does the workday. Don’t let that happen!

Contact us for professional printer solutions in your business.